Allatoona Quilters' Guild
Policies and Procedures as of December 2021
RETENTION OF MEETING MINUTES-Effective November 17, 2021
Archive Documents: A motion was passed and all present at the Executive Board meeting agreed that it is only necessary to maintain three years of minutes (current, previous two years). Minutes are included on website but due to size restrictions, purged after about 10 months.
MEMBERSHIP - Effective starting January 1, 2023
Annual dues for year for current members are: 35.00 if receiving newsletter by email (passed by a vote of 12 votes for increasing dues; $45.00 if receiving newsletter by US mail. Late fee of $5.00 will be charged for returning members who pay dues after the first meeting in January. (voted on Jan 18, 2022)
New members’ dues – First time joining only $35.00 if join between January 1st and June 30th; $10.00 extra if receiving newsletter by US mail. $17.50 if join between July 1st and December 31st. (applies to first year only); $5.00 extra if receiving newsletter by US mail.
Community Service Chairperson should write thank you notes for fabric donations made to the Guild.
CELL PHONES – Effective September 1, 2016
A $1.00 fine will be imposed on any Guild member whose cell phone rings during a General Meeting. This measure passed a Board vote on 7/19/16 with 12 votes in favor of imposing the fine and 1 vote against imposing the fine.
SAVINGS ACCOUNT –Effective 7/19/16
Executive board voted to designate the funds in the Guild Savings Account for emergency expenditures only. These funds cannot be transferred out of savings to be used for budget item expenditures. Passed the Executive Board vote with 14 votes for the restriction and 2 votes against the restriction.
NAME TAG FINES – Effective 7/19/1
Fines collected from Name Tag Fines will be donated to the Mars Hill Food Bank.
(Board vote was 12 in favor of donating the fines and 1 voted against donations of the fines.)
CHARGE FOR GUEST VISITATION- EFFECTIVE 7/19/16
A charge of $5.00 fee will be collected for any visitor who visits on the day of a paid outside speaker. (Passed by a vote of 13 for charging the fee and 2 against charging the fee.)